Using Flow to increase productivity
Microsoft Flow is a versatile tool, providing streamlined business solutions to its users. Many templates are available to use within Flow to automate time-consuming business tasks. The program triggers workflow events and ends them with an action in response to the event. So users can focus on their work without getting bogged down with tedious tasks. Flow creates connections between hundreds of integrated apps, helping make team communication efficient and work simple.
Here’s a quick look at eight different ways Microsoft Flow can be used to increase productivity at work.
Manage digital document sign-offs
Instead of having to email back and forth asking for updates on your documents, Flow can automatically notify you when employees or clients sign a document. For example deal approvals or on-boarding forms for new employees.
Monitor your social media presence
Flow can send insights to analyse engagement with your social media posts. It can also alert you to any positive or negative reviews so you’re up-to-date with your brand reputation. Flow can also record any Twitter mentions of your brand in a Google Sheet, and send updates to your team.
Track your time and expenses
With a tap of a button on your phone screen or desktop, Flow can track all your working hours and work locations when you’re on the go. It can then automatically record the data in Excel and upload it to SharePoint.
Manage email attachments
Searching for attachments deep within your inbox is a good way to lose a lot of time. Flow automatically stores copies of all your Outlook email attachments to OneDrive, for quick and easy access and organisation. Even more impressive is the fact that it only takes 2 minutes to set this up!
Simplify leave and absence reporting
Report a sick day to your manager with the press of a button and submit all kinds of leave requests in one simple portal. Flow can also automate leave approval notifications for employees to keep leave as streamlined as possible.
Automate candidate profiles
Flow can keep the hiring process simple by automatically creating candidate profiles and then filling them with candidate information. Save time by decreasing manual data entry and having a singular platform to compare candidates, avoiding shuffling through multiple documents.
Automatically add new subscribers to email lists
Flow can capture and organise data from surveys and email campaigns, then drop new subscriber information into your CRM mailing lists, avoiding the manual copy-and-paste saga.
Keep yourself organised
Flow can help you send yourself reminders and local weather forecasts for when you’re travelling for work. It can also automatically upload photos to OneDrive so they’re accessible for your team and update you when documents or folders have been added to. You can also use Flow to receive industry information and news updates instead of having to regularly check various platforms.
Join us on a Microsoft Office 365 Training Course to learn more about Flow and how it communicates with other Office 365 apps.