All courses available in-class or via remote login

Microsoft Flow trigger for Forms

Collating Microsoft Forms responses with Flow

November 14, 2018

Flow & Forms

Microsoft Forms and Microsoft Flow are two very useful software applications. They become even more powerful when used together. In this tutorial, we will show you how to connect Flow to Microsoft Forms and easily collate the responses.

Firstly, we need to build the trigger that will activate the Flow.

To get started with building a flow, you need to go to your Microsoft Flow page and select Create from blank. Then, select Search hundreds of connectors at the bottom of the screen. This will give you a list of all the triggers Flow offers. You will need to search for "Microsoft Forms" in order to find the right trigger: "Microsoft Forms - When a new response is submitted".

Next, select the Form that you wish to work with to start this flow. Select the dropdown under "Form Id" and hopefully you should see a list of all of the forms that you have created. Please note: you will need to create the form before you can use it in a flow.

 



 

Now that you have set up the trigger, it’s time to start a new action. This will enable you to use the form data inside your flow.

 

Get the data

Depending on what you want to achieve there will be different steps that you have to take. If all you want is some type of notification that data has been submitted via your Form then you don’t actually need to get the data that was submitted in the form. However, if your objective is to save the response data somewhere else, such as in a SharePoint list or spreadsheet, you’ll need to add a new 'get response' action.

 

In order to find this new action, select New Step, Add an action and then search for Microsoft Forms. You will see the action Get response details action.

 



 

From here, you’ll need to select the same Form Id that you used in the trigger. Then click on the Response Id text box, you’ll see the Dynamic content menu pop up:

 



 

In the Dynamic Content section you will only be able to select one option. That is Response Id. Select this option, as it means that you’ll get the response details for the responses that caused the trigger. That means you will grab the response details from the last form submission.

 

It is possible for there to be more than one response at a time, so the Response Id actually represents the list of responses. As a result, when you select this input you’ll get an Apply to each added around this action.

 

Adding other actions

 

Any actions you create after the Get response details action should be inside of that same Apply to each container. We like the Send an email action:

 



 

Now, when you configure this action you should see the Add dynamic content menu appear and you will see the list of each of the fields that your form has. Use these fields to fill out a customised email, add data to a spreadsheet, or any of the hundreds of different actions that Microsoft Flow supports!

 



 

So now when a form is submitted an email with the response is automatically sent to the responsible contact!

We hope this tutorial has been helpful in demonstrating how to integrate Microsoft Forms with Flow. To learn more about Flow and other Office 365 apps check out the our Office 365 Courses, we continue to develop new courses to keep up with the pace of changing technology.

What is Remote Training?

Valued by Individuals

 

4.8/5
Over 21470 Reviews
Jagg was an excellent trainer - very patient, had lots of options for people who didn't have the newest versions. I feel really confident about what I learnt today and I am very happy I did this course! -Power BI Beginner Adelaide
Melissa - Power BI Beginner, .
Excellent! Very knowledgeable instructor. -Power BI Beginner Adelaide
Jason - Power BI Beginner, .
Great course, very informative. Great instructor, very helpful -Power BI Beginner Adelaide
Sarah - Power BI Beginner, .
Great session, moves at a good pace with support when needed. Thanks -Power BI Beginner Adelaide
Matthew - Power BI Beginner, .
Excellent! -Microsoft Applications - Customised Sydney
Candice - Microsoft Applications - Customised, .
Very helpful -Microsoft Applications - Customised Sydney
Janet - Microsoft Applications - Customised, .
The learning environment and facilities are great. Ken knew the course content and is a friendly trainer.. -SharePoint Site Owner Melbourne
Robbie - SharePoint Site Owner, .
Thank you Ken Great 2 day of learning lots of information, looking forward to making our New Company SharePoint Site -SharePoint Site Owner Melbourne
Natasha - SharePoint Site Owner, .
Thank you Ken, I feel a lot more empowered and up-skilled with regards to SharePoint. I am looking forward to supporting my organisation to leverage SharePoint as one of collaboration and information management tools. -SharePoint Site Owner Melbourne
Annita - SharePoint Site Owner, .
Found it beneficial. Ken was extremely knowledgeable -SharePoint Site Owner Melbourne
Toby - SharePoint Site Owner, .
Great course, learnt a lot for the trainer. -Power BI Beginner Sydney
Aaron - Power BI Beginner, .
A good session however some revision of content from the intermediate course, which meant doing those two courses close together made those portions somewhat repetitive. Jagg was a good presenter and a good pace. -Excel Advanced Adelaide
Belinda - Excel Advanced, .
Jagg went above and beyond to help us learn the advance functions of excel. -Excel Advanced Adelaide
Ateeq-ur - Excel Advanced, .
Jagg was a great instructor - he stepped us through at a good pace, paused well to take q's and was well prepared. -Excel Advanced Adelaide
Hannah - Excel Advanced, .
Excellent range of advanced skills presented -Excel Advanced Adelaide
Oliver - Excel Advanced, .
Jag was excellent! Clear and thorough. I was a bit worried doing it remotely but found it better! Highly recommend. -Excel Advanced Adelaide
Agland - Excel Advanced, .
Was a very good informative session from Jag. -Excel Advanced Adelaide
Nilmini - Excel Advanced, .
Thank you. Well taught, clearly presented, and valuable lessons. Would recommend. -Excel Advanced Adelaide
David - Excel Advanced, .
Good pace, great course -Excel Intermediate Melbourne
Gemma - Excel Intermediate, .
Was a very informative course. John is a very patient instructor. Gives clear instructions. -Excel Intermediate Melbourne
Sonia - Excel Intermediate, .

Trusted by Business

Procured by Government

Map of Australia