All courses available in-class or via remote login

List of employee names in a spreadsheet

How to create a drop-down list in Excel

January 29, 2019

How to create a drop-down list in Excel

Drop-down lists are a great way to work as efficiently as possible with data entry in Excel. They allow you to easily select data items from an embedded list, which helps keep your data consistent, especially when a whole team is utilising it.

This short guide will show you how to make your own custom drop-down list in five easy steps.

Step 1

Open up a new Excel sheet, and enter the data options you want to have in your drop-down list. In this example, it’s a list of employees to choose from.

Step 2

On another Excel sheet, select the cell you’d like to fill with your drop-down list, in this case, B1.

How to create a drop-down list in Excel

Step 3

Now it’s time to fill B1 with your drop-down list data.

Go to the Data tab at the top of your sheet and click Data Validation.

How to create a drop-down list in Excel

Step 4

In the pop-up box, under Allow, select List.

How to create a drop-down list in Excel

Step 5

With the pop-up box still open, return to the sheet with your list of data, click in the Source box in the pop-up, and select all the employees in your sheet.

How to create a drop-down list in Excel

Click OK and voila! Your drop-down list of employees will appear in the B1 cell of your other sheet.

How to create a drop-down list in Excel

Are you looking to further your Excel skills? Check out our Excel Beginner, Intermediate & Advanced courses.

Contact Us

What is Remote Training?

Valued by Individuals

4.8/5
Over 25048 Reviews
Fantastic course. Timing through the day was great- a really good pace. Steven was a great facilitator- was patient and answered everyone's questions. He explained everything in detail and waited until everyone understood. A really fantastic session and day - Thank you. -Power BI Beginner Brisbane
Jason - Power BI Beginner, .
Steven was a great presenter, very patient, knowledgeable and informative. As an online user the pace was great too. Thank you Steven much appreciated, Tania :) -Power BI Beginner Brisbane
Tania - Power BI Beginner, .
Course was informative and presenter engaging/interesting. Would recommend. I was partially distracted due to a few work items, but I would have like to know a little more about why we did certain things rather than just replicating what we were being instructed. -Power BI Beginner Brisbane
Cameron - Power BI Beginner, .
Training was good - I'd had some experience with PowerBI prior but learned a few tips which I will definitely use. Occasionally the remote learners were distracting to those in class but the trainer handled the hybrid format well. -Power BI Beginner Brisbane
Stephanie - Power BI Beginner, .
Good information, good pace. -Power BI Beginner Brisbane
Linda - Power BI Beginner, .
Thanks for the opportunity. Looking forward the Intermediate course which I feel I will benefit more from. -Power BI Beginner Brisbane
Lisa - Power BI Beginner, .
Steven has great humour and was quite patient and thorough. -Power BI Beginner Brisbane
Tony - Power BI Beginner, .
Thorough and informative session -Project Beginner Brisbane
Jenny - Project Beginner, .
Thanks Jason for a good session. Enjoyed it and learnt a lot about Project. -Project Beginner Brisbane
Mark - Project Beginner, .
very informative and well delivered -Project Beginner Brisbane
Brett - Project Beginner, .
Informative, valuable beginner level course of Project -Project Beginner Brisbane
Elle - Project Beginner, .
Great. Thanks. -Excel Intermediate Canberra
Krista - Excel Intermediate, .
Really good course, instructor targeted learning towards specific job requirements and what we wanted out of the class within scope and timeframe. Content was easy to follow and understandable by even an inexperienced person. Enjoyable and took away good tips and skills to apply within my workplace that will make life easier. Would be interested in the advanced course for further development. Definitely recommend to others. -Excel Intermediate Canberra
Dakota - Excel Intermediate, .
Very informative. -Excel Beginner Sydney
Leanne - Excel Beginner, .
I thought the course was very practical and useful for me to practise in my day to day role. Michael was an excellent teacher and it was easy to follow. -Excel Beginner Sydney
Olivia - Excel Beginner, .
Fantastic course and well taught by Michael - I have improved my skills especially with printing excel pages -Excel Beginner Sydney
David - Excel Beginner, .
Michael is a great teacher and really knows his stuff. Was able to answer all questions ask of him and help trouble shoot issues. He also remembered everybody's names without issue. -Excel Beginner Sydney
Melinda - Excel Beginner, .
Fantastic paced course, great knowledge from the instructor and student interaction. the ability to reiterate the learning in class on a laptop is beneficial! -Excel Intermediate Canberra
Taylah - Excel Intermediate, .
Michael was excellent as per usual! -Excel Beginner Sydney
Lisa - Excel Beginner, .
Great teacher. Very thorough and informative -Excel Beginner Sydney
Sarah - Excel Beginner, .

Trusted by Business

Procured by Government

Awards and Accreditations

Map of Australia

Follow us