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Power BI Video Series

How to Navigate Power BI

November 03, 2020

Power BI Video Series | Episode 3

In this video series, Trainer Steven Knight covers key aspects of using Power BI Reports and Dashboards, in eight short & accessible episodes. This video is applicable for both Windows and Mac operating systems, and simply requires the use of an up to date web browser.

This episode covers how to navigate Power BI Reports and Dashboards that have been shared with you. 

The Navigation Pane

The basics of the navigation pane (far left column) were covered in Episode 1, identifying that this tool is used predominantly for navigating between different reports and dashboards. Expanding from this it is beneficial to know how to modify this column to work best for you.  

On this navigation pane the set of 3 lines in top right corner, colloquially known as the hamburger, can be used to collapse and expand the menu. The width can also be adjusted by hovering your mouse over the right edge of the column and then using the arrows that appear to select a suitable size.


Report Options

Many of the most critical report options can be found in the grey ribbon directly above the report. These features are discussed briefly below.


  • This will be covered in Episode 6


  • If the report owner has given permission,  this feature will allow you to share the report with additional people


  • To stay up to date with dashboards and reports
  • Choose to receive email notifications, daily, weekly or when the data refreshes



  • Use this feature to add a personal comment or begin a conversation about a dashboard or report with others in your organisation


Overflow Menu (…)

  • The most important option in this menu is the refresh button, used to update the data in the document


Full screen mode

  • Indicated by the two headed arrow icon on the far-right end of the ribbon
  • Click to enter full screen mode and use escape (ESC) key to exit

Title Bar

Select the small chevron icon next to the title of the report. This will drop down additional information about the report including the full title and document owner. The owner’s name is a hyperlink that can be selected in order to contact them with any direct questions or concerns. 

If you found Episode 3 of our Power BI Video series helpful be sure to keep an eye out for the next installments coming soon. 

Catch up on past episodes:

Accessing Shared Reports | Power BI Series | Episode 1

Accessing Apps | Power BI Series | Episode 2

To learn more about Power BI and our range of training options. View Power BI Courses

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Thank you very much for your detailed instruction Domenic! I really enjoyed your course very much. The course was really useful and I can recommend your course to everyone! -Analysis & Dashboards Perth
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Good and professional training session! thanks to Domenic for carrying out the course. -Analysis & Dashboards Perth
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A lot of information covered however course was at a good pace with sufficent breaks. Jason was clear and easy to understand with the way he presented the information. Attending remotely it at times was hard to hear the questions from the people in the room so sometimes a bit confusing I found it really informative and would recommend to collegues and friends Thank you -Power BI Beginner Brisbane
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THe beginner Power BI course run by Jason was fantastic. I really feel like I have had a clear & thourough introduction to the application. -Power BI Beginner Brisbane
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Jason was great. Very clear in instructions and went at a good speed for someone with minimal exposure to Power BI. It was a long day of learning but covered a lot of ground -Power BI Beginner Brisbane
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Good training - easy to follow -Power BI Beginner Brisbane
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Good interactive and practical course presented well by Jason. -Power BI Beginner Brisbane
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It was very helpful and informative. Steven was very patient and knowledgeable. -Excel Beginner Brisbane
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Steve delivered a very interesting and informative session that will support me in my position moving forward -Excel Beginner Brisbane
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Great course. I learnt a lot. Steven was a great trainer. -Excel Beginner Brisbane
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Very practical and informative session. Will be very useful in my daily work. -Excel Beginner Brisbane
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Learnt some good techniques. Thanks Stuart -Word Intermediate Brisbane
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