All courses available in-class or via remote login

The Most Useful Function in Excel

The Most Useful Function in Excel

May 23, 2017

The IF Function in Excel

The most common function in Excel would most likely be the SUM function, but our vote is that the excel IF function is definitely the most useful.  This tutorial explains how to use the IF function and how this can become an integral part to simplifying your formula editing.

‘IF’ is a logical function that allows for two (or more) possible outcomes. It is used to check the condition of a returned value and provide one value for a TRUE condition and another value for a FALSE condition.

Let’s have a look at a basic Excel IF function in operation:

Displayed in the example below, is the monthly sales figures of 9 sale agents working at Alpheius Global Enterprises.  They were given a target of $34,000 and anyone who has achieved that target will be given a commission of 5% on their sales.


In this example, we can use the IF Function to see which employees have reached their monthly sales targets.

If the IF function is TRUE then those employees who have met their monthly sales targets will be awarded 5% commission.

However, if the argument is FALSE, they have not reached their sales targets and will receive 0% commission.

  1. To calculate, click in the cell D7 where we want our function to calculate commission of our first employee.
  2. Then click on Insert Function command in the Formula Tab and find ‘IF’ Function. Click OK.

excel exert

 

3. After you’ve clicked OK, the IF Function dialog box should open with three arguments. Let’s plug these arguments in one by one.

Building the IF Function statement

excel exert

1. Click in the first argument tab (Logical_Test) and then click on 45,000 which is the monthly sales of our 1st employee.

Notice, cell address C7 pops up in the tab. Type >= to check a condition of Greater than or Equal to and then click on 34,000 which is a target given to all agents.

Cell address of target D2 pops in the tab. As, target remains fixed for all the sales agent and we don’t want this cell to move down relative to our formula, we will lock this cell by plugging in the dollar signs $D$2. (F4 key can also be used as a shortcut). Also, notice TRUE appearing on the right side of our tab which indicates that condition stands TRUE for our 1st sales agent.

 

excel exert

 

2. Click in the second argument tab (Value_if_True). Here we wish to calculate commission which is 5% of his monthly sales. So, we will first click on 45,000 (cell address: C7), type asterisk (*) which works as a multiplication operator in Excel and then click on 5% (cell address: D3). Like target, commission also remains fixed so we will also lock this cell $D$3.

 

excel exert

 

3. Click in the third argument tab (Value_if_False). Here we will type ‘0’ as the employee did not meet the required Monthly sales target.

excel exert

4. Click OK and you will see Commission of 1st employee appears in the cell D7.

excel exert

5. Point towards the bottom right corner of the cell until you see four headed black arrow (also called fill handle). Then double click to populate the remaining cells with the IF function.

excel exert

 

There you have it! One of the most useful and effective Excel functions that is sure to save you a lot of time and hassle. Check out an Excel Course in a city near you.

Contact Us

What is Remote Training?

Valued by Individuals

4.8/5
Over 23083 Reviews
The course provided a great base to continue my learning with Power BI. -Power BI Beginner Melbourne
Chris - Power BI Beginner, .
John was direct and concise with his delivery. As a Supervisor I am now more prepared to request reports of the types I require . Long day but excellent information and paced well. Thank you -Power BI Beginner Parramatta
Glenda - Power BI Beginner, .
Very interesting course. John was great but the course was a lot to take in one day, maybe it should be split into 2 sessions over 2 days. -Power BI Beginner Melbourne
kaan - Power BI Beginner, .
Very informative and easy to follow. Patient and communicated well Now have a better understanding of how to set up Power BI reports. -Power BI Beginner Melbourne
Melanie - Power BI Beginner, .
Steven has a great knowledge and great present skill for the day. the course was well designed. satisfied with everything. Thank you -Power BI Beginner Brisbane
Megan - Power BI Beginner, .
Hands on, enjoyable training. Thank you Steven -Power BI Beginner Brisbane
Catalina - Power BI Beginner, .
Good intro into the world of Power BI. Hope to be able to put it into practice straight away -Power BI Beginner Brisbane
Raelene - Power BI Beginner, .
Useful course and excellent trainer -Power BI Beginner Brisbane
Rajesh - Power BI Beginner, .
Course was well structured and paced. Steven was a knowledgeable instructor. -Power BI Beginner Brisbane
Brianna - Power BI Beginner, .
Really good fun and informative with Steven, as always. -Power BI Beginner Brisbane
James - Power BI Beginner, .
Thank you! See you again for intermediate and advanced -Excel Beginner Brisbane
JULIE - Excel Beginner, .
Jason was an awesome instructor that had my full attention for the duration of the course. I really enjoyed the hands on experience & being able to follow along with my own laptop. Thank you for an amazing course! -Excel Beginner Brisbane
Emma - Excel Beginner, .
Well delivered class! Definitely learnt a lot and had a laugh which was good. Thank you Jason, you're an excellent teacher. -Excel Beginner Brisbane
Layla - Excel Beginner, .
Very much enjoyed the course, easy to understand and follow, I feel like I have a better understanding of the program now so thank you Jason! -Excel Beginner Brisbane
Serena - Excel Beginner, .
Excellent course -Excel Beginner Brisbane
Nahan - Excel Beginner, .
AMAZING! So grateful I completed this. See you for intermediate and advanced soon :) -Excel Beginner Remote Online
JULIE - Excel Beginner, .
made sense of what i have been trying to achieve since moving into an office environment -Excel Beginner Brisbane
Joseph - Excel Beginner, .
Excellent trainer -Excel Beginner Brisbane
Peter - Excel Beginner, .
Really helpful - good teacher -Excel Beginner Brisbane
Martin - Excel Beginner, .
Great session with Jason as always -Excel Advanced Remote Online
Rebecca - Excel Advanced, .

Trusted by Business

Procured by Government

Map of Australia