Make the complex, simple.
Business process automation or business flows is the process by which companies take out the most complex and redundant steps from their processes and tasks and streamline them for simplicity. Organizations that have perfected the use of automated business systems have cut costs, saved time and have asked their employees to no longer do the redundant tasks but instead to solve intelligent problems. They let the machines to the repetitive tasks while also eliminating the chance for human error. Automated business flows are a hands-free innovative approach to systemize core business processes. Read below for why you should be using business automation flows.
1. Reduce Miscommunication
Instead of constant emails back and forth and lost sticky notes an automated workflow enables your team to collaborate in an efficient manner. Individual items in a workflow will be assigned to each member of your team. So, everyone knows what they’re doing and you know what everyone is doing. Depending of the software you decide to use (we recommend Microsoft Flow), automation software offers a visual dashboard to see all your projects and flows in the one go.
2. Minimize Cost Maximize Return
Minimize cost and maximise return by substituting human vulnerabilities with the accuracy of a machine. Futhermore, this allows you to circumvent the expensive costs related to human error and general inefficiencies. Late payments, payments for goods never received and slow project approvals are all very expensive errors. Having an automated system not only reduces human error but also reduces the need for heavy administrative labor costs.
With an automated system, it provides the user with a birds-eye-view perspective of their entire system. Individual items will be continually updated, meaning that you are getting the latest status report on your whole system. Imagine what you could do with several weeks or even months of data from an automated system. You could find errors you didn’t know you had and just as easily uncover solutions.
4.Create a clear reporting structure
When creating a custom workflow, it’s easy to assign approval responsibilities to anyone within your organization, regardless of what reporting structure may be present. Busy supervisors do not need to be disturbed on the progress of each step in the flow, they are brought in only when necessary, it helps to remove bottle necks and keep the process "flowing".
As a result, creating business flows unique to your business not only saves you time. But also reduces the stress of doing everyday actions. Above all, it generally makes everything run a lot smoother.
Learn Flow in our Office 365 Courses.