All courses available in-class or via remote login

Understanding SharePoint Permissions

September 25, 2018

SharePoint Permissions - Why they are important

SharePoint permissions become important after you have created your first SharePoint site. With your new site you may want to provide or restrict user access to the site or its contents.

For example, you might want to provide access only to members of your team, or you might want to provide access to everyone, but restrict editing for some. The easiest way to work with permissions is to use the default groups and permission levels provided, which cover most common scenarios. But, if you need to, you can set more fine-grained permissions beyond the default levels. This article describes the different permissions and permission levels and how SharePoint groups and permissions work together.

If you are the administrator of a SharePoint Online Site you will most likely want to control who can make changes to your site. For example, you might want employees in Finance to be able to edit lists, but employees in Marketing to only view those lists. That’s where permissions and permission levels can become incredibly important.

Permissions allow users on a SharePoint site to perform certain actions, such as edit or create a site. But you can’t assign individual permissions to individual users in SharePoint. Instead, you group related permissions together into a permission level. Then you assign that permission level to a SharePoint group that includes the people who are assigning permissions for.

SharePoint comes with some default permission levels that you can use, such as Contribute and View Only. If these doesn’t meet your needs, you can create a new permissions level. However, remember it’s easier to keep track of permission levels if you don’t change the defaults.


Create a permission level

You create and make changes to permission levels on the Permission Level page.

To create or make changes to permission levels, you must belong to a SharePoint group that includes the permission to Manage Permissions. By default, you have this permission if you belong to the Owners group or if you are a Site Collection Administrator.

  1. On the top-level site of the site collection, click Settings > Site Settings.
  2. One the Site Settings page, in the Users and Permissions section, choose Site permissions.
  3. On the Permissions tab, in the Manage group, choose Permission Levels.
  4. On the Add a Permission Level page provide the name and the description.
  5. In the Permissions area, select the check boxes next to the list, site, and personal permissions that you want this permission level to include.
  6. Click Save

You can make changes to any of the listed permission levels, except Full Control and Limited Access. After you create the permission level, assign it to a SharePoint group.

If you would like to learn more about Microsoft SharePoint follow the link to see our SharePoint course offerings

References:

https://support.office.com/en-us/article/how-to-create-and-edit-permission-levels-53c86040-07fa-4ea7-bc55-34ee96b437fe

What is Remote Training?

Valued by Individuals

 

4.8/5
Over 21559 Reviews
Thank you for everything and sharing information for external sources. Wonderful Teacher -Power Apps Intermediate Brisbane
Natasha - Power Apps Intermediate, .
Great course, gave me lots of ideas on how to improve processes in my workplace. It also helped me move away from the SharePoint is the be all and end all mindset I have been in. Thank you! -Power Apps Intermediate Brisbane
Katie - Power Apps Intermediate, .
Excellent as always -Analysis & Dashboards Melbourne
Jonathan - Analysis & Dashboards, .
Thank you for all the hard work. You are a great Teacher and very helpful.. -Power Apps Beginner Perth
Natasha - Power Apps Beginner, .
great course!! -Power Apps Beginner Perth
Wayne - Power Apps Beginner, .
very informative, enjoyed course -Power Apps Beginner Perth
Shannon - Power Apps Beginner, .
Excellent fast paced training, I really enjoyed the training style. Jagg answered all questions and was very knowledgeable -SharePoint Site Owner Adelaide
Chevaun - SharePoint Site Owner, .
Good session and learnt lots -SharePoint Site Owner Adelaide
Melodee - SharePoint Site Owner, .
Great informative session -SharePoint Site Owner Adelaide
Mandy - SharePoint Site Owner, .
Very good presenter. Patient and knowledgeable, thanks! Good content for someone new to Sharepoint. -SharePoint Site Owner Adelaide
Tanya - SharePoint Site Owner, .
Session was very informative and all questions answered -SharePoint Site Owner Adelaide
Tim - SharePoint Site Owner, .
Bit fast paced for me but worth doing as an introduction to the Sharepoint platform -SharePoint Site Owner Adelaide
DAVID - SharePoint Site Owner, .
Comprehensive training -SharePoint Site Owner Adelaide
Victoria - SharePoint Site Owner, .
Productive day. Learned a lot about SharePoint (still another day to complete where more knowledge will be shared). Trainer spoke clearly, concisely and in a way that assists with learning -SharePoint Site Owner Adelaide
Natalie - SharePoint Site Owner, .
Jagg had to manage multiple competency levels and IT issues, but ensured everyone kept together so no-one left behind which was good. -SharePoint Site Owner Adelaide
Kelly - SharePoint Site Owner, .
Great overview. -Project Beginner Brisbane
James - Project Beginner, .
Really good with the fundamentals which is exactly what I was after -Project Beginner Brisbane
Shane - Project Beginner, .
Clear and concise delivery, easy to follow, good level for beginners. -Project Beginner Brisbane
Julia - Project Beginner, .
Very informative and helped with digging myself out of the holes that i kept finding myself in. -Project Beginner Brisbane
Luke - Project Beginner, .
Excellent teaching, Awesome course -Project Beginner Brisbane
Justin - Project Beginner, .

Trusted by Business

Procured by Government

Map of Australia