Saving Email From Office 365 Webmail: Here’s Your Guide

It wouldn’t be wrong to say that the modern business world practically thrives on technology. It helps business owners, employees, shareholders, and clients exchange information and keeps track of their operations seamlessly. 

And thanks to Office 365, keeping official things streamlined is easy now more than ever. Popular as it may be, people often get confused between Office 365 and Microsoft 365. 

Let us clear that up for you.  


The basic difference between Office 365 and Microsoft 365?

Office 365 is a SaaS solution launched by Microsoft in 2011. It combines traditional Microsoft Office desktop applications and other productivity services. It is undoubtedly one of the best and most cost-effective ways organizations can consume their production workloads. That’s primarily why many companies are opting for Microsoft Office 365 training sessions to get well-versed with the software. 

On the other hand, Microsoft 365 is a cloud-based service that can be accessed after paying a monthly or annual subscription. Once you are done with that you can access the available Microsoft tools online. 

Now, there’s one major challenge many business professionals are struggling with. And that’s how to save email from Office 365 webmail. Don’t worry! We’ve got you covered. 


How to save an email from Office 365 webmail?

Know that you can save your email from Office 365 webmail in different formats. And here are some steps you can follow to save your email from Office 365

  • Saving Office 365 email to PST format


This is undoubtedly one of the easiest ways to save office 365 emails. Take a quick look at the steps to learn how.


Step 1: Click on File and then Import & Export

Step 2: Select Export

Step 3: Go to the Outlook data file and transfer the needed mailbox contents on to PST file


Step 4: Select the box to include Subfolders

Step 5: Click on Finish

  • Saving Outlook 365 email as EML 


Step 1: Go to New Message

Step 2: Go to the message list and select the email you wish to save

Step 3: Select the email and drop it onto the new mail


This step will help in attaching the email as a .eml file. 

  • Saving Outlook 365 email as a PDF


Since Microsoft does not have a default PDF option, saving Outlook 365 emails as PDFs can be a bit tricky. But as mentioned earlier, we’ve got you covered. Here are some steps that can help you save your Outlook 365 emails as PDFs. Read on to learn more about them and don’t forget to take notes. 

For this, you would first need to save Outlook 365 emails into HTML format. Here are your steps for the same. 


Step 1: Go to the Mailbox and click on File.

Step 2: Select Save As

Step 3: Select the destination where you want to save your email

Step 4: Give a desired name to the file and click on Save as Type

Step 5:Click on HTML and then save


Now that the email is saved in HTML format, here are the steps you need to follow to save it into a PDF format. 

Step 1: Go to MS word and open the HTML file you just saved

Step 2: Click on File 

Step 3: Click on Save As

Step 4: From the drop-down box, choose PDF

Step 5: Click on Save 


  • Saving Office 365 email to One Drive


One drive is one of the most popular tools business professionals use to carry out their business operations. If you wish to save your Office 365 email to One Drive, here are the steps to follow. 

Step 1: Drag the Outlook email to the Desktop and it will automatically save it into .msg file format.

Step 2: Open your One Drive on the system.

Step 3: Drag and drop the saved file into it. 


What is the best way to learn outlook 365?


No wonder Outlook 365 is one of the best ways to streamline business operations. However, using it efficiently can get a bit complicated. If not learned properly, you may not be able to enjoy the perks it brings along. 


That’s why make sure you and your team are well-versed with the software. But how?


Well, you can always consider contacting professionals who offer Microsoft office training sessions. Such professionals have plans and give Microsoft Office 365 classes and can help you and your team learn the basics of the software. By opting for Microsoft Office 365 courses, you and your team can also clear your doubts regarding the software and learn how to get the best out of it. 

In fact, certain professionals also offer Microsoft office 365 in-house training and corporate training sessions so that you and your team can learn from the best at their own workplace. And if your organization is following a “Work from Home” working model, you can also opt for Microsoft Office 365 online courses and Office 365 remote learning sessions. This way, your team can brush up their skills on the software right from the comfort of their homes. 


What are the advantages of using Microsoft Office 365?


There are innumerable advantages of integrating Microsoft Office 365 into your business operations. Some of them are listed below. 

  • You can access your files anywhere and from any device
  • You get secured cloud storage to save all your files
  • You can streamline communication within your team
  • You get a hands-on and cost-effective measure to streamline business operations

All in all, bringing Microsoft 365 into your business plans can do wonders for your venture. Hopefully, the article was informative enough to help you learn about Office 365 and how to save important emails from the webmail. Use the tips mentioned above and you won’t have to struggle with the hassle again. 

If you are looking to improve your skills within Office 365, we offer three levels of courses to suit your needs and to help you upskill. Beginner, Intermediate, and Advanced training will see you up your efficiency either in-person or online

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